A Multimedia Documentation and Project Progress Monitoring Information System for Civil Engineering Students

Abstract

Academic project documentation produced by Civil Engineering students generates multimedia artifacts, including photographs, videos, and technical documents, which require structured management. Observations conducted during the First Semester of the 2024/2025 Academic Year in the Civil Engineering Study Program at Universitas Pembangunan Jaya revealed that project documentation was stored across multiple media platforms, making file retrieval and weekly progress tracking unstructured. This study aims to design and implement KnowledgeSipil, a web-based information system that integrates a multimedia documentation repository with weekly project progress monitoring. The system was developed using the Waterfall methodology, comprising requirements analysis, system design, implementation, and testing. It was built using Laravel with the Model–View–Controller (MVC) architecture and a MySQL database. Its main features include activity videos, multi-photo galleries, PDF reports, weekly progress timelines, a public project catalog, keyword-based search, and an administrator dashboard. Black-box testing was conducted by the researchers in a local environment using 18 functional test scenarios, consisting of eight public user scenarios and ten administrator scenarios. All 18 tested scenarios produced outputs consistent with the expected results. These findings are limited to the tested functionalities and the specific testing environment employed.